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Terms & Conditions

You and your traveling companions are deemed to have read, understood and accepted the following tour booking terms and conditions. Chariot Travels Pte Ltd shall be referred to as "Company" in the terms and conditions below. 
The terms and conditions below applies for both group tour and flexi holidays booking, unless otherwise stated.
In event of any conflict, the terms and conditions herein shall prevail.

 

1) RESERVATIONS & PAYMENTS 
All bookings will be on first come first served basis. 
A child fare is only applicable to children below 12 years of age on the date of scheduled departure from Singapore. Child policies may vary across countries and products. 
A surcharge will be imposed where an extra bed is required for the child or where the child occupies a room with only one adult. Our staff will inform on the applicable surcharges. Time and Location Surcharges such as peak season charges may apply.  
A minimum nonrefundable deposit is required as per the booking policy outlined for each booking. However, a payment of deposit does not constitute confirmation of tour. Full payment is required before departure as per the booking policy outlined. Failure to comply with this may result in an automatic cancellation of reservation and a forfeiture of deposit. Quotations given are based on airfares and taxes on the day of quote and any increase in the airfare or taxes shall be borne by the passenger. We do not hold any confirmed airlines seats or hotel reservations for your travel. These are subject to availability at the time of booking. Prices for the requested tour may thus change based on the availability of these services. Wherever there are changes in price from the ones that are published due to non-availability of the requested category, holiday surcharges etc.,Chariot Travels shall notify you of the difference in price before proceeding with the confirmation of the booking. Passengers should be aware that Chariot Travels is acting as an agent for the service suppliers. After a deposit or full payment is made, all the arrangements are still subject to confirmation. When arrangement cannot be confirmed we will endeavor to notify passengers as soon as possible and full refund will be made. The company shall not be liable for further responsibilities.
 
2) CANCELLATIONS 
All Cancellations of reservation are required in writing. However, cancellation fees will apply and it is computed based on the length of notice period given prior to the departure. The cancellation fees as well as corresponding refund components are indicated at the cancellation/refund policy of each individual tour products. 

 

3) CANCELLATIONS by the Company 
Please note that the Company is acting as an agent for services rendered. Even after deposit or full payment has been made, all arrangements are still subject to final confirmation. If due to some unforeseeable circumstances the arrangement cannot be finalised and the reservation has to be cancelled, the Company will endeavour to notify the Customer at least 1 week before departure. 
The Company reserves the right to cancel any tour prior to departure date for any reason including but not limited to an insufficient numbers of participants. The Company may, if it so decides, recommend alternative tours. 
The Company may, if it so chooses, recommend alternative tours either to the same destination or other tours, based on current tour fare. In the case of a free and easy tour, accommodation and all other tour services are strictly upon request and subject to confirmation. The Company may recommend alternatives if available. Please note that surcharges may apply on a case by case basis and the Customer will be advised accordingly.  
Should the Customer decide not to accept the alternatives, full refund will be made. The company shall not be liable for further responsibilities.
The Company shall also not be held liable for any contingent costs incurred by the Customer arising from the cancellation. The Customer shall receive the refund within 4 to 6 weeks upon the Company notifying the Customer of the tour cancellation. Also, the Company shall not be liable for any claims, losses, damages or costs sustained by the Customer. 
 
4) AMENDMENTS 
The amendment fees as well as corresponding components are indicated at the policy of each individual tour products. 
All amendments requests must be made in writing to avoid misunderstanding are subject to availability and confirmation by the Company. In cases where your requests for amendment cannot be confirmed due to non-availability of the requested services the above cancellation policies as per section 2 will apply if you cancel the services that have already been confirmed.
 
5) REFUND 
No refund will be made with respect to accommodation, meals, sightseeing tours or any other services included in the tour fare but not utilised by the Customer, either in part or full, or where the Customer amends, cancels or otherwise varies arrangements after commencement of the tour. 
Upon cancellation, the Company will refund the deposit paid according to charges stipulated on section 2. All refunds will be paid to you within two (2) weeks to a month. However, during the peak period, refunds may take around six weeks to be paid. 
The Company acts as an agent for the airlines. All refund on Air Tickets may take around 1 to 3 months depending on individual airlines 
For payment made by credit cards, refunds will be made through the credit card company, approximately within 4 to 6 weeks, or approximately two months, during the peak periods. 
 
6) MODES OF PAYMENT 
Payment may be made in Singapore Dollars by cash, NETS, cheques, credit cards. Cheques will only be accepted if presented to the Company at least 3 working days prior to the payment due date. 
 
7) SPECIAL REQUEST 
Any special requests such as special meals, dietary requirements, adjoining rooms, accommodation requirements, etc. shall be communicated to the Company upon making a reservation. Please note, however, that such requests are subject to availability and confirmation by the Company. 
 
8) TRAVEL DOCUMENTS 
You shall ensure that you have a valid international passport with a minimum 6 (six) months' validity from the date of scheduled return to Singapore and have at least 4 blank pages side by side. Prior to the scheduled departure date, you shall obtain the relevant valid visas and health certificates which may be required at the destinations of travel in the tour itinerary. 
Different embassies/consulates require varying lengths of time to process visa applications. However it is passenger’s sole responsibility to ensure that he/she has a valid visa for travel to countries that require it, regardless whether the Company was engaged to apply for the visa. Please check with our sales office regarding your visa requirement at least 2 months before your intended trip to ensure visa requirement is fulfilled. The authorities of the concerned countries have the sole and absolute discretion to either accept or refuse your visa. Cancellation charges apply if your visa is not approved. The Company will not be responsible for any expenses, reimbursement or refund of any tour fare if the passenger is deported or refused entry by Immigration Authorities on the tour for whatever reasons, including improper travel documents, quarantine, custom regulations, and possession of unlawful items or irregularities that may cause harm/damage to person or property. 
Passengers are solely responsible for ensuring that they have all their valid travel documents (passport, Visa etc) 
Where applicable, you shall be responsible for obtaining the necessary exit permits from the relevant authorities including but not restricted to the Ministry of Defence of the Republic of Singapore, valid for the duration of the tour itinerary. It is recommended to register yourself with Ministry of Foreign Affairs regarding your trip. 
 
9) TRAVEL INSURANCE 
Arrangement of travel insurance coverage is strongly recommended for trip cancellation, loss of deposit, baggage, personal accident, injury, illness, etc. Under no circumstances shall the Company be constructed as a carrier under a contract of carriage of a passenger and of his/her baggage and other personal belongings. The Company's staff will be please to assist you in making enquiries relating to travel insurance. 
 
10) RESPONSIBILITY 
The Company acts as agent for the carriers, transportation companies, hotels and other principals of third party suppliers. The Company has taken reasonable care to ensure that the Product Content is correct. Customer acknowledges that the Product Content is made available to the Company by third party suppliers. All Product Content is prepared in good faith but the Customer acknowledges that the Company cannot check the accuracy of all the information provided by third party suppliers. Customers acknowledges that Product Content is Subject to amendment at any time without notice. The Company has no direct control over the third party suppliers of Product and will not be liable in the event that any advertised services or facilities are changed or withdrawn. The Company accepts no responsibility for any injury caused to you, loss or expenses incurred by you and damage to your belongings where the Company has not been negligent nor in breach of any duty and or where the aforementioned injury, loss, expenses and or damage results directly or indirectly from any occurrence beyond the Company's control and or including but not limited to the breakdown of equipment, strike, delay, weather, medical reasons, theft, quarantine regulation, customs regulations, cancellation, changes in the tour itinerary and or flight and or other transport schedules, deportation and or refusal of entry by immigration authorities resulting from the possession of illegal and or unlawful items and or holding invalid travel documents and or behaviour and or activities that are considered as subversive by the foreign government concerned. 
The failure of the Customer to follow reasonable instructions including but not limited to check-in and or check-out places and or times or other causes and the losses and or expenses resulting therefrom shall be borne by the client. All necessary travel documents shall be the responsibility off the person participating in the tour packages. 
Declare of the taxable items shall be the responsibility of the person participating in the tour package. 
The Company reserves the right to:
  1. Alter tour itineraries, travel arrangements, accommodation due to unforeseen changes in flight or other transportation schedules, conditions in the countries of travel or transit according to the tour itinerary or upon the occurrence of a force majeure event and such alteration may be made as deemed appropriate by the Company with or without prior notice to you. 
  2. To cancel any reservations prior to departure for reasons including but not limited to insufficient number of participants the occurrence of which would require the deposit or tour fare to be refunded without further obligation on the part of the company, upon your submission to the Company of all documents issued by Company for the purposes of the tour package. The Company will recommend alternative tours, either to the same destination or other destinations. Should you decide not to accept the alternative, all monies paid by you shall be refunded in full by the Company without further obligations on the part of the Company. 
  3. Require any individual to withdraw from the tour if it is deemed that his or her behaviour or conduct is detrimental to or incompatible with the health, safety, interests, harmony and welfare of the other tour participants and the tour group as a whole. Under such circumstances, the Company shall be under no liability thereafter to any such person. 
  4. To specify the language(s) in which the tour guide will conduct commentary in.
  5.  All fares are correct at the time of reservation. The company reserves the right to revise the tour fares and to determine the date of commencement of such revised tour fares without prior notice. No refund will be made to any person for unused air tickets or for unconsumed meals and associated tour arrangements or accommodation not used in part or in full. 
 
11) Land Tour/ Attraction Tickets/ Day Tour/ Point-of-Interest/ Flight/ Hotel
Purchase made under these categories are non-refundable.  
Hotels are subjected to change and confirmation. 
Each tickets admits one person unless otherwise stated. 
All rates are subject to change without notice. 
Package excludes tipping. Our staff will advsie you if tipping is mandatory in the said destination. 
Our Company is not responsible for lost or stolen tickets or property.
 
12) Air Tickets General Terms & Conditions  
Passenger Details 
It is passenger’s responsibility to provide the Company with the correct information as shown on the passenger’s passport and ensure that there are no errors or omissions in the flight details on your itinerary and air tickets immediately upon receiving them. 
Please note that passengers may be denied flight boarding if errors are discovered only upon check-in at the airport. 
Entry/ Visas 
It is the passenger’s responsibility to ensure you have valid Entry Visa or Transit Visa to enter the country of destination or applicable stopovers destinations. 
The Company is not liable for any consequences arising from improper or incomplete travel documents or not meeting the Entry/Transit Visas requirements. 
Passport Validity 
It is passenger’s responsibility to ensure that your passport has a minimum of 6 months validity at the time of your return journey. 
Biometric passport is required for all Singapore Passport holders travelling to USA. 
Fares, Ticketing Deadline, Auto/Cancellation 
Fare quoted are not guaranteed until Ticket(s) is issued and may subject to changes. 
Booking/ Admin Fees are applicable and are non-refundable. 
All flight bookings are deemed tentative unless air tickets have been issued. They may be subject to auto-cancellation at any time without any charges to you except for Booking/ Admin Fees,
Flight Schedule Change 
Passengers are advised to recheck with our staff for any changes or updates in the airlines flight a day or 2 before their actual departure date. 
Airlines reserve the right to cancel, reroute or alter the timing of their flights even after the tickets have been issued. In such event, the airlines may provide alternative flights for your consideration. If you do not wish to accept the alternative, fare's cancellation and amendment policy will still apply. Note that there will be an administrative fee on top of the fare's cancellation or amendment fee, if any, if you wish to cancel or amend your flight. 
Penalty & Charges 
Once tickets are issued, any amendment and/or cancellation of the bookings would incur airline penalty charges and the company's booking/administration fees. 
Unaccompanied Minor 
Any passenger below 17 years old traveling alone is considered as 'Unaccompanied Minor'. 
Please inform us at the time of booking so that special arrangement is made to avoid any rejection for boarding. 
Child Fares 
A Child Fare only applies to 2-11 years old he/she and should not have reached his/her 12th birthday at the time of the return flight journey. 
If the passenger has reached or crossed his/her 12th brithday, then the next higher fare level must be purchased separately for the return journey. 
Depending on the type of ticket purchased, there may be no refund value on the unutilized portion of the ticket. 
Infant Fares 
An Infant Fare only applies to those below 2 years old and he/she should not have reached his/her 2nd birthday at the time of the return flight journey. 
If the passenger has reached or crossed his/her 2nd birthday, then the next higher fare level must be purchased separately for the return journey. 
Depending on the type of ticket purchased, there may be no refund value on the unutilized portion of the ticket. 
Special Request 
Meals request, seats selections and special assistance are subject to airline's final confirmation. 
Baggage Allowance 
Baggage allowances differs from airline to airline and also the type of ticket being purchased. Please contact our consultant or refer to airline website for more information.
 
13) LIABILITY  
The Company has taken reasonable care to ensure Product Content is correct. Customer acknowledges that Product Content is made available to the Company by third party suppliers. All Product Content is prepared in good faith but Customer acknowledges that the Company cannot check the accuracy of all information provided by third party suppliers. Customer acknowledges that Product Content is subject to amendment at any time without notice. The Company has no direct control over the third party suppliers of Product and will not be liable in the event that any advertised services or facilities are changed or withdrawn.  
The Company reserve the rights to refuse any bookings if the fares displayed are found to be in error or are being withdrawn by third-parties. 
The Company shall not be liable for any direct or indirect losses, due to any errors/omissions in the bookings or third-parties failures. 
The Company's liability under whatever circumstances shall be limited only to the amount paid by the customer and shall be at the Company sole discretion.
 
14) COMPLAINTS AND CLAIMS 
Any complaint and or claim shall be submitted in writing within fourteen (14) days from the date of return to Singapore for the company's investigation. No responsibility is accepted in respect of any complaint and or claim not so made. 
 
15) CONFIDENTIALITY OF INFORMATION 
Customer and/or Travellers warrants that he/she has given consent to;  
  1. The processing of their Personal Data by the Company;
  2. The processing of their Personal Data by Hotels, Service Providers and any other third parties engaged by the Company for the purpose of dealing with bookings of Products
  3. The export of their personal Data to any country in the world for the fulfillment of services booked by the Customer
The Company considers every transaction confidential and will not disclose any information without your permission, unless required by law. 
 
16) VARIATION OF CONDITIONS 
The Company reserves the right to change, amend, modify, suspend, continue or terminate all or any part of the terms and conditions, at any time without notice. 
You will also be subjected to terms and conditions from third parties supplieers.
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